Terms of Service

Short, in plain language, and written to be read rather than scrolled past.

Last updated 28 September 2026 · Version 1.0

These Terms are the agreement between you and CF Sports Tracking LLC, which operates HoopTracks ("HoopTracks", "we", "us"). They apply when you sign in as a coach. If you do not agree with them, do not use the application.

How HoopTracks handles information is described in the Privacy Policy, which forms part of these Terms.

1 · Who can use HoopTracks

HoopTracks is for coaches and staff of high school basketball programs, and for people they authorise. You must be an adult to hold an account. Players do not have accounts.

Accounts are created by the operator. You are responsible for what happens under your account, and you should not share your sign-in with anyone outside your program's staff. Tell us if you think someone else has access to it.

2 · Entering roster information — the important one

In practice this means:

• Enter only what your school would consider appropriate to record about a student athlete.
• If a family has opted out of having a student's information shared, do not enter that student.
• If your school or district requires an agreement with a software provider before you use one, get that sorted out first. Tell us and we will work through it with them.
• Do not enter contact details, medical information, academic records, or anything else about a student that the application does not ask for. The application has no field for any of it, and it does not belong in a free-text note either.

3 · What you can see about other teams

HoopTracks is a league-wide scouting tool, and that is the point of it. Any signed-in coach can look up any team in the league and see its roster and basic box score statistics. Deeper analysis is limited to your own team, your own tracked games, and teams you have agreed to share with.

Because of that, the next two sections are the conditions of having access at all.

4 · How you may use another school's information

Specifically, you agree not to:

• publish, post or broadcast another school's roster or player statistics, anywhere, including social media, message boards, group chats, podcasts and newsletters;
• pass another school's player names outside your own coaching staff;
• use anything you find here to contact, solicit or recruit a player;
• sell it, trade it, or provide it to anyone as part of a service;
• export it in bulk, scrape it, or feed it to any automated system;
• use it to identify, single out or comment publicly on an individual student.

These are not formalities. Access is shared between programs on the understanding that everyone treats other people's kids the way they would want their own treated. Breaking this ends your access.

5 · Your own team's information

What you enter about your own program stays yours. We do not sell it, and we do not hand it to anyone outside the platform.

You grant us permission to store it, process it, and display it inside HoopTracks as described in these Terms and the Privacy Policy — which includes showing your roster and box scores to other coaches on the platform, as section 3 explains.

Past seasons

When a season rolls over, that season's data is opened to every coach on the platform, at full depth. Past seasons are open archives. This is deliberate, it is how the in-app FAQ describes it, and you should assume that anything you enter will eventually be visible to every coach using HoopTracks.

Data entered into HoopTracks is retained indefinitely unless you ask us to remove it. Section 9 of the Privacy Policy explains what removal can and cannot do.

6 · Fan links

You control whether a game is publicly viewable. When you turn a fan link on, anyone holding that link can view the game — including anyone it is forwarded to. Turning a link off and on again produces the same address, so that a link already sent to parents keeps working.

Fan pages never show player or official names. Before you share a link widely, make sure sharing it is consistent with your school's expectations.

7 · Officials

Officials' names come from the scorebook, where officials record their own name and registration number. Their names are visible only to signed-in coaches and are never shown publicly.

Officiating records in HoopTracks are counts of what happened in games. Use them for preparation. Do not use them to publicly criticise, identify, or campaign against an individual official, and do not redistribute them outside your staff.

8 · Availability, and what this actually is

HoopTracks is built and run by one person. It is not an enterprise product and these Terms are not going to pretend it is.

• There is no uptime guarantee and no support hours.
• Service may be interrupted for maintenance, and during the off-season development happens in larger batches.
• Features may change. We will not remove something you rely on without saying so.
• Keep your own scorebook. HoopTracks is a very good record, but it should not be your only one.

9 · Payment

The application processes no payments and stores no payment details. Where a paid plan applies, it is arranged directly with the operator and set by hand. If that changes, these Terms will change first.

10 · If something goes wrong because of you

If you break sections 2, 4, 6 or 7 — entering data you were not authorised to enter, or misusing another school's information — and that causes a claim against CF Sports Tracking LLC, you agree to cover the resulting costs.

This is the clause that gives the rest of this page teeth. It exists because the operator has no way to supervise what a coach does with what they see.

11 · Disclaimers and limits

HoopTracks is provided as it is. We do not warrant that statistics, ratings, projections or any other output are accurate or fit for a particular purpose. Every number here is derived from what was entered and from models that are estimates. Do not treat any of it as a professional evaluation of a student.

To the fullest extent the law allows, CF Sports Tracking LLC is not liable for indirect or consequential losses, and total liability for any claim is limited to what you paid in the twelve months before the claim, or one hundred US dollars, whichever is greater.

Nothing here limits liability that cannot lawfully be limited.

12 · Ending access

You can stop using HoopTracks at any time and ask us to close your account.

We may suspend or end access if these Terms are broken — particularly section 2 or section 4 — or if it becomes necessary to protect students whose information is on the platform. Where circumstances allow, we will explain why first.

13 · Changes to these Terms

When these Terms change materially we will update the date and version at the top and notify coaches in the application. Continuing to use HoopTracks after that means you accept the new version.

14 · Governing law

These Terms are governed by the laws of the State of Oklahoma, USA, and any dispute belongs in the state or federal courts located there.

15 · Contact

HoopTracks · CF Sports Tracking LLC · Oklahoma, USA
cfsportstracking@gmail.com